Marking an email as Done significantly reduces the time spent on email processing and makes reaching Inbox Zero possible with less effort. When you mark an email as Done, you identify that the work related to the email is finished. When a newsletter is read, a colleague’s email is answered, or an invitation accepted, you can treat it as an accomplished task. Marked as Done emails do not occupy your Inbox, yet are easily accessible anytime you need them: it works as archiving - emails are not deleted and you can find them in a few clicks in the Archive folder or by switching the ‘Show Marked as Done emails’ toggle on.
Mark as Done
There are several ways you can mark an email as done:
- In your Inbox, hover over the needed email and press E. Alternatively, click to the right of the email.
- When the email is opened, press E or click at the top left.
There is an option to mark multiple emails at once too. You can either selectively mark some of the emails, mark emails by date, Notifications or Newsletters categories, or mark all emails as Done. Please note that Smart Search queries cannot be bulk-marked as Done for now.
Select multiple emails to mark as Done
To mark as Done multiple emails in a row, hover over the space between the sidebar and emails, press , and drag down.
To selectively mark some of the emails as Done, follow the steps:
- Hover over the space between the sidebar and emails, then press to enter the select mode.
- Select the emails you want to mark as Done.
- Press E or click at the bottom.
Mark as Done emails you received Yesterday or the Last 7 days
- Scroll down to the needed section and hover its title over.
- Click .
Mark as Done the Notifications or Newsletters categories
To mark the category as Done, do any of the following:
- Hover over the needed category in your Inbox, then press E or click at the right of the category.
- Open the needed category, then press ⌘ Shift E or click at the top left.
- Hover over the needed category in your Inbox, then press E or click at the right of the category.
- Open the needed category, then press CTRL Shift E or click at the top left.
Marking the whole Inbox as Done
If there are not many messages to process, you can follow the steps below to mark your Inbox as Done:
- Open your Inbox and press ⌘A.
- Press E or click at the bottom.
- Open your Inbox and press CTRL A.
- Press E or click at the bottom.
See marked as Done emails
To show emails you marked as Done in your Inbox, enable the toggle in the top right corner. You’ll see Done messages combined with Not Done ones, listed in chronological order. All emails that you’ve done before will have a gray background.
To see the marked as Done emails separately from your Inbox, open the Archive folder.
Undone emails
To undone an email, do any of the following:
- Open the needed email, then press E or click at the top left.
- Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox. Then, hover over the needed email and press E. Alternatively, click to the right of the email.
Select multiple emails to undone
- Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox.
- Hover over the space between the sidebar and emails, then press to enter the select mode.
- Select the emails you want to undone, then press E or click at the bottom.
Undone all the emails marked as Done
- Open the Archive folder in Spark.
- Select the emails you previously marked as Done and press E (or click at the bottom toolbar).