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    Contents
    • Set up & Focus
      • Home Screen
      • Spark Command Center
      • Mark emails as Done
      • Accept or block new senders
      • Set Aside vs Pin vs Snooze
      • Pins and Priority senders and threads
      • Group emails by sender
    • Spark Tutorials
      • How to download Spark
      • How to find Spark Settings
      • Upcoming features in Spark 3
      • Can I change my password in Spark?
      • Set Spark as a default email client on Mac
      • Email Storage and Backups
      • Set default browser for opening links
      • Is Spark Available for Windows?
      • Sync Spark across multiple devices
      • Change your email for sync
      • Connect to Your Email Account in Spark
      • Add More Email Accounts to Spark
      • Remove an email account from Spark
      • Choose the account name, title, and color
      • Enable Notification Badges
      • Customize Notifications
      • Compose an email
      • Use email Templates
      • Manage email signatures
      • Attach a file to an email
      • Schedule an email to send later
      • Set follow-up reminders
      • Set up an email alias
      • Select the font of your emails
      • Use rich text formatting in emails
      • Automatically Cc or Bcc emails
      • Display the Inbox of each account separately
      • Use Smart Search
      • Perform Actions on Multiple Emails
      • Create a Folder
      • Avatars in Spark
      • How Spam is handled in Spark
      • Threads
      • Undo the Last Action
      • How to print an email in Spark
      • Change the Font for reading emails Mac
      • How Can I Change the Language in Spark?
      • Gmail Labels
      • Snooze emails
      • Add folders to the sidebar
      • Dark Mode in Spark
      • New Expanded Sidebar
      • Zoom
    • Spark for Teams
      • How to Create and Manage a Team
      • Add and Remove Team Members
      • Shared Threads: Discuss Emails With Your Team
      • Shared Links: Move Your Emails Outside the Inbox
      • Team Roles
      • How to get Spark Teams Premium plan
    • Troubleshooting
      • Can't connect my account to Spark
      • Can't connect to a Gmail account
      • Cannot Connect to an iCloud Account
      • Can’t Connect to a QQ Account
      • Can’t Connect to an AOL Account
      • Cannot Add an Exchange or Office 365 Account
      • Cannot Set Up a Custom Email Address
      • Email Is Displayed Incorrectly
      • Wrong Contact Suggestions
      • "Can't reach the server" Message
      • The Badge Displays the Wrong Number
      • Spark on Apple Watch doesn’t work
      • Issues with Smart Search
      • Can’t Receive Push Notifications
      • Cannot Send Emails
      • The App Quits Unexpectedly
      • How to Clean Install Spark for Mac
      • Enable the IMAP Protocol for Gmail and G Suite Accounts
      • Temporary Outlook, Hotmail issue
    • Billing & subscription
      • Spark Premium Plan Subscription
      • How to cancel the subscription
      • How to cancel free trial in Spark
    • Privacy & Data
      • Spark Email Privacy: Everything you Need to Know
      • Remove data from Spark & request data copy or deletion
    • Contact us
    Home Set up & Focus Mark emails as Done

    Mark emails as Done

    Marking an email as Done significantly reduces the time spent on email processing and makes reaching Inbox Zero possible with less effort. When you mark an email as Done, you identify that the work related to the email is finished. When a newsletter is read, a colleague’s email is answered, or an invitation accepted, you can treat it as an accomplished task. Marked as Done emails do not occupy your Inbox, yet are easily accessible anytime you need them: it works as archiving - emails are not deleted and you can find them in a few clicks in the Archive folder or by switching the ‘Show Marked as Done emails’ toggle on.

    Jump to:
    • Mark as Done
    • See marked as Done emails
    • Undone emails

    Mark as Done

    There are several ways you can mark an email as done:

    1. In your Inbox, hover over the needed email and press E. Alternatively, click  to the right of the email.
    2. When the email is opened, press E or click  at the top left.

    There is an option to mark multiple emails at once too. You can either selectively mark some of the emails, mark emails by date, Notifications or Newsletters categories, or mark all emails as Done. Please note that Smart Search queries cannot be bulk-marked as Done for now.

    Note: For the 5 seconds after marking an email as Done, you can click UNDO at the bottom left to undo this action. The email will get back to the Inbox.

    Select multiple emails to mark as Done

    To mark as Done multiple emails in a row, hover over the space between the sidebar and emails, press , and drag down.

     

    To selectively mark some of the emails as Done, follow the steps:

    1. Hover over the space between the sidebar and emails, then press  to enter the select mode.
    2. Select the emails you want to mark as Done.
    3. Press E or click  at the bottom.

     

    Mark as Done emails you received Yesterday or the Last 7 days

    1. Scroll down to the needed section and hover its title over.
    2. Click .

     

    Mark as Done the Notifications or Newsletters categories

    To mark the category as Done, do any of the following:

    Mac OS Windows
    • Hover over the needed category in your Inbox, then press E or click  at the right of the category.
    • Open the needed category, then press ⌘ Shift E or click  at the top left.
    • Hover over the needed category in your Inbox, then press E or click  at the right of the category.
    • Open the needed category, then press CTRL Shift E or click  at the top left.

     

    Marking the whole Inbox as Done

    Note: If you have a large number of emails to Mark as Done (i.e. more than 500), we currently recommend you do it by archiving the emails using the webpage of your email provider instead of Spark Desktop.

    If there are not many messages to process, you can follow the steps below to mark your Inbox as Done:

    Mac OS Windows
    1. Open your Inbox and press ⌘A.
    2. Press E or click  at the bottom.
    1. Open your Inbox and press  CTRL A.
    2. Press E or click  at the bottom.

    See marked as Done emails

    To show emails you marked as Done in your Inbox, enable the toggle in the top right corner. You’ll see Done messages combined with Not Done ones, listed in chronological order. All emails that you’ve done before will have a gray background.

    To see the marked as Done emails separately from your Inbox, open the Archive folder.

    Undone emails

    To undone an email, do any of the following:

    • Open the needed email, then press E or click Undone.jpg at the top left.
    • Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox. Then, hover over the needed email and press E. Alternatively, click Undone.jpg to the right of the email.
    Tip: For the 5 seconds after marking an email as Done, you click UNDO at the bottom left to undo this action. The email will get back to the Inbox.

    Select multiple emails to undone

    1. Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox.
    2. Hover over the space between the sidebar and emails, then press Undone.jpg to enter the select mode.
    3. Select the emails you want to undone, then press E or click Undone.jpg at the bottom.

    Undone all the emails marked as Done

    1. Open the Archive folder in Spark.
    2. Select the emails you previously marked as Done and press E (or click Undone.jpg at the bottom toolbar).
    Note: Selecting all emails in the folder or using the ⌘ Shift E (Mac OS) CTRL Shift E (Windows) shortcut may unarchive emails you had archived before using the mark as Done mechanics.

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