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    Create Smart Folder on Desktop

    In Spark Premium, you can set up a smart folder on your desktop to filter emails by sender, attachments, or content. A smart folder gives you quick access to chosen emails and makes your inbox more organized. For example, if you travel frequently, set up a smart folder for your tickets and reservations, and they will appear in a separate folder on the sidebar.

    Note: If you used Spark 2 before October 2022, smart folders as well as other original Spark 2 features, such as Integrations, will be available for free and won't require a Premium subscription.

    Please check this article to learn more about creating Smart Folders on iOS devices.

    Tip: For Gmail accounts, Smart Folders show emails from all folders except Trash and Spam. For non-Gmail accounts, Spark looks for emails in Inbox and Archive unless you specify the folder name in your search query.

    Set up a smart folder

    Please note: Smart folders exist only in Spark and don't display on the web page of your email account.

    Mac Windows
    1. Start searching for needed emails in Spark. For example, if you want all the emails with PDF attachments from your colleague, enter “has: pdf from: …”, start typing a person’s name or email, and Spark suggests the results. Learn more about how to use search in Spark > Ensure search results are displayed.
    2. Click the Create Smart Folder icon to the right of the number of search results.
    3. Alternatively, open the Command Center and type Create Smart Folder > Create Smart Folder.
    4. Type the Smart Folder Name > Create and Open.
    5. The newly created Smart Folder will open automatically and be added to the Recents section of the sidebar.
    Note: If you search for emails from multiple people, choose the first person on the list, insert a comma, and start typing the second name or email.
    1. Start searching for needed emails in Spark. For example, if you want all the emails with PDF attachments from your colleague, enter “pdf from…”, start typing a person’s name or email, and Spark suggests the results. Learn more about how to use search in Spark > Ensure search results are displayed.
    2. Click the Create Smart Folder icon to the right of the number of search results.
    3. Alternatively, open the Command Center and type Create Smart Folder > Create Smart Folder.
    4. Type the Smart Folder Name > Create and Open.
    5. The newly created Smart Folder will open automatically and be added to the Recents section of the sidebar.
    Note: If you search for emails from multiple people, choose the first person on the list, insert a comma, and start typing the second name or email.

    Edit a smart folder

    Mac Windows
    1. Open Smart Folder > Click the Edit icon on the top right.
    2. Edit Rules > Change the search query > Save.
    3. To rename Smart Folder, click the Edit icon > Rename. Alternatively, right-click Smart Folder on the sidebar > Rename.
    4. To change Smart Folder's color, right-click Smart Folder on the sidebar > Change label's color.
    1. Open Smart Folder > Click the Edit icon on the top right.
    2. Edit Rules > Change the search query > Save.
    3. To rename Smart Folder, click the Edit icon > Rename. Alternatively, right-click Smart Folder on the sidebar > Rename.
    4. To change Smart Folder's color, right-click Smart Folder on the sidebar > Change label's color.

    Delete a smart folder

    Mac Windows

    To delete Smart Folder, right-click Smart Folder on the sidebar > Delete.

    Note: When you delete a smart folder, the emails it contains aren’t affected. They are still available in your inbox.

    Please make sure you delete a smart folder, not an ordinary folder (e.g. Important, Drafts, etc.). The emails in ordinary folders will be deleted, and this action can’t be undone. You can only delete a smart folder without losing your emails.

    To delete Smart Folder, right-click Smart Folder on the sidebar > Delete.

    Note: When you delete a smart folder, the emails it contains aren’t affected. They are still available in your inbox.

    Please make sure you delete a smart folder, not an ordinary folder (e.g. Important, Drafts, etc.). The emails in ordinary folders will be deleted, and this action can’t be undone. You can only delete a smart folder without losing your emails.

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