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    Home Spark Tutorials Manage your Inbox Create Smart Folder on Desktop

    Create Smart Folder on Desktop

    In Spark paid plans, you can set up a smart folder on your desktop to filter emails by sender, attachments, or content. A smart folder provides quick access to selected emails, making your inbox more organized. For example, if you travel frequently, set up a smart folder for your tickets and reservations, and they will appear in a separate sidebar folder.

    Please check this article to learn more about creating Smart Folders on iOS devices.

    Tip: For Gmail accounts, Smart Folders show emails from all folders except Trash and Spam. For non-Gmail accounts, Spark looks for emails in the Inbox and Archive unless you specify the folder name in your search query.

    Set up a smart folder

    Smart folders are available only in Spark and don't appear on your email account's web page.

    Mac Windows

    Here are the instructions for Mac:

    1. Start searching for needed emails in Spark. For example, if you want all the emails with PDF attachments from your colleague, enter “has: pdf from: …”, start typing a person’s name or email, and Spark suggests the results. Learn more about how to use search in Spark > Ensure search results are displayed.
    2. Click the Create Smart Folder icon next to the number of search results.
    3. Alternatively, open the Command Center and type Create Smart Folder > Create Smart Folder.
    4. Type the Smart Folder Name > Create and Open.
    5. The newly created Smart Folder will open automatically and be added to the Recents section of the sidebar.
    Note: If you search for emails from multiple people, choose the first person on the list, insert a comma, and start typing the second name or email.

    Here are the instructions for Windows:

    1. Start searching for needed emails in Spark. For example, if you want all the emails with PDF attachments from your colleague, enter “pdf from…”, start typing a person’s name or email, and Spark suggests the results. Learn more about how to use search in Spark > Ensure search results are displayed.
    2. Click the Create Smart Folder icon next to the number of search results.
    3. Alternatively, open the Command Center and type Create Smart Folder > Create Smart Folder.
    4. Type the Smart Folder Name > Create and Open.
    5. The newly created Smart Folder will open automatically and be added to the Recents section of the sidebar.
    Note: If you search for emails from multiple people, choose the first person on the list, insert a comma, and start typing the second name or email.

    Edit a smart folder

    Mac Windows

    Here are the instructions for Mac:

    1. Open Smart Folder > Click the Edit icon on the top right.
    2. Edit Rules > Change the search query > Save.
    3. To rename a Smart Folder, click the Edit icon > Rename. Alternatively, right-click Smart Folder on the sidebar > Rename.
    4. To change Smart Folder's color, right-click Smart Folder on the sidebar > Change label's color.

    Here are the instructions for Windows:

    1. Open Smart Folder > Click the Edit icon on the top right.
    2. Edit Rules > Change the search query > Save.
    3. To rename Smart Folder, click the Edit icon > Rename. Alternatively, right-click Smart Folder on the sidebar > Rename.
    4. To change Smart Folder's color, right-click Smart Folder on the sidebar > Change label's color.

    Delete a smart folder

    Mac Windows

    Here are the instructions for Mac:

    To delete a Smart Folder, right-click the Smart Folder on the sidebar > Delete.

    Note: When you delete a smart folder, the emails it contains aren’t affected. They are still available in your inbox.

    Please keep in mind that if you delete an ordinary folder, this action can't be undone, and the emails will be deleted permanently.

    Here are the instructions for Windows:

    To delete a Smart Folder, right-click the Smart Folder on the sidebar > Delete.

    Note: When you delete a smart folder, the emails it contains aren’t affected. They are still available in your inbox.

     Please keep in mind that if you delete an ordinary folder, this action can't be undone, and the emails will be deleted permanently. 

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