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    Home Spark Tutorials Manage your Inbox Group emails by sender or domain

    Group emails by sender or domain

    If you have used Spark before, you are likely familiar with how it groups Newsletters and Notifications, freeing up space in your Inbox. Spark can also do the same with any sender you receive emails from - it bundles all emails from the sender into one line, so they don’t take up too much space and are easier to find at any time.

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    When can it be used? 

    These are some of the benefits of using this feature:

    • Emails you frequently receive from a particular sender are grouped together, keeping your Inbox nice and neat
    • You can quickly distinguish emails from a specific sender
    • More important emails in your Inbox are easier to access

    Some examples include grouping emails from services such as Jira, Monday, Asana, or BambooHR. It can also include responses from a Google Form, invoices, or simply the email addresses of senders you want to keep at hand.

    Whenever you would like to easily distinguish a particular sender in your Inbox and don’t want to spend much time searching for them among other notifications, the grouping feature proves useful.

    How to group emails by sender

    Mac Windows Android iOS

    Here are the instructions for Mac:

    1. Open any email from the needed sender.
    2. Right-click the sender's name.
    3. Group Emails > Click the "Off" option > Group by Sender. 

    If you no longer need the sender’s emails grouped, follow the same steps and select "Off".


    Here are the instructions for Windows:

    1. Open any email from the needed sender.
    2. Right-click the sender's name.
    3. Group Emails > Click the "Off" option > Group by Sender. 

    If you don’t need the sender’s emails to be grouped anymore, follow the same steps and select "Off"

    Here are the instructions for Android:

    1. Open any email from the needed sender.
    2. Tap the subject line to open the sender's details.
    3. In the menu that appears, tap the sender's details.
    4. Grouping > Off > Group by Sender. 

    If you no longer need the sender’s emails grouped, follow the same steps and select "Off".

    Here are the instructions for iOS:

    1. Open any email from the needed sender.
    2. Tap the sender's name. In the appeared menu, tap it again.
    3. Group Emails > Select the Group by Sender Option. 

    If you no longer need the sender’s emails grouped, follow the same steps and select Off.

    How to group emails by domain

    If you are a paid plans user, you can view even more emails from a service or a company that sends multiple emails by grouping emails by domain, regardless of the sender. 

    Mac Windows Android iOS

    Here are the instructions for Mac:

    1. Open any email from the needed sender.
    2. Right-click the sender's name.
    3. Group Emails > Click on the selected option > Group by Domain.

    Here are the instructions for Windows:

    1. Open any email from the needed sender.
    2. Right-click the sender's name.
    3. Group Emails > Click on the selected option > Group by Domain.

    Here are the instructions for Android:

    1. Open any email from the needed sender.
    2. Tap the subject line to open the sender's details.
    3. In the menu that appears, tap the sender's details.
    4. Grouping > Off > Group by Domain.

    Here are the instructions for iOS:

    1. Open any email from the needed sender.
    2. Tap the sender's name. In the appeared menu, tap it again.
    3. Group Emails > Select the Group By Domain Option.

    If you no longer need the Domain grouping, follow the same steps and select Off.

    Show Notifications and Newsletters senders in the Primary List

    When grouping senders, which are categorized as Notifications and Newsletters, Spark will display emails from them in the dedicated email group by default. You can change this option and view them in your Inbox, along with messages from people.

    Mac Windows Android iOS

    Here are the instructions for Mac:

    1. Open the needed Notification or Newsletter email > Click on the sender’s name to reveal the address.
    2. Click on the address > Show in Primary List > Enable the toggle.

    Here are the instructions for Windows:

    1. Open the needed Notification or Newsletter email > Click on the sender’s name to reveal the address.
    2. Click on the address > Show in Primary List > Enable the toggle.

    Here are the instructions for Android:

    1. Open the needed Notification or Newsletter email > Tap on the subject line.
    2. Tap the sender details > Show in Primary List > Enable the toggle.

    Here are the instructions for iOS:

    1. Open the needed Notification or Newsletter email > Tap on the subject line.
    2. Tap the sender details > Show in Primary List > Enable the toggle.

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