+AI Meeting Notes

Spark +AI Meeting Notes is a powerful tool for transcribing audio during meetings, interviews, or conversations and generating concise and handy AI-powered summaries of the meetings.

To start using +AI Meeting Notes, allow Spark access to your device’s Microphone and the Screen Recording in the Security & Privacy System Settings. You can do this automatically from the What’s New screen or manually grant such access from other places in the app.

Tip: Meeting transcription is available in more than 40 languages: Arabic, Bengali, Bulgarian, Chinese (Simplified / Traditional), Croatian, Czech, Danish, Dutch, English, Estonian, Farsi, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Indonesian, Italian, Japanese, Kannada, Korean, Latvian, Lithuanian, Malayalam, Marathi, Norwegian, Polish, Portuguese, Romanian, Russian, Serbian, Slovak, Slovenian, Spanish, Swahili, Swedish, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese.

Note: 5 +AI Meeting Notes (transcriptions and summaries) are available for free. To create more +AI Meetings Notes, you should upgrade Spark to Premium.

+AI Meeting Notes Settings in Spark Desktop

The +AI Meeting Notes are saved in the Meeting Notes folder, and you can access them later and share them with your Team. Meeting Notes are saved locally on your device.

To learn more about how information is processed in the Meeting Transcription, visit our Privacy Policy +AI Meeting Notes and Summaries section.

Tip: Creating +AI Meeting Notes is available on Desktop only. Spark Desktop on MacOS devices requires macOS 13.0 and later. You can access your previously created Meeting Notes in read-only mode on mobile devices.

Open Spark Settings > Spark +AI > Ensure it’s enabled.
Meetings Notes > Here, you can adjust the needed settings.

Meeting Notes

The Show Folder on the Sidebar When Empty toggle enables the Meeting Notes folder to display even if no Meeting Notes are added.

Summary

You can set your preferred Summarization settings in the +AI Transcription and Summarizing section. To start using it, enable the +AI Transcribe and Summarize Meetings toggle.

In the Summary section, you can enable Short Summary, Key Ponts, Action Items, and Language Settings. These settings will be applied to new summaries only.

Instead of the auto-detected language, you can select the summarization language from the list of supported languages.

Tip: The supported languages are English, German, Spanish, French, Italian, Japanese, Ukrainian, Russian, and Chinese (Simplified).

Meeting Notification pop-up

To help start Meeting Transcription, you can customize the Meeting Notification pop-up.

You can display the Meeting Pop-up one minute before the meeting, play sound after displaying a pop-up, exclude events without Guests, and close the pop-up after starting transcription. To cancel the automatic ad-hoc meeting detection, disable the Automatically Detect Meeting toggle.

A meeting Notification pop-up appears a minute before the scheduled meeting.

Agenda

In the Calendar, enable the Agenda pop-up to display your daily Calendar schedule. For Windows devices, it will be displayed in the status bar, and for MacOS devices, in the menu bar.

Open Spark Settings > Calendar.
Show Agenda pop-up > Enable the toggle.

To open Agenda, click the Spark icon on the menu or status bar. You can open Calendar, view the daily meeting schedule, or start an Ad-Hoc Transcription.

Using +AI Meeting Notes

Increase speech accuracy

For better call quality, it’s recommended to use a headset or earphones. High-quality noise-canceling headphones or earbuds are particularly effective at reducing background noise, often the main cause of transcription errors or missed audio. If excessive background noise prevents clear audio, it might be difficult for AI providers to transcribe accurately.
Opt for an external microphone instead of the built-in microphone on your device, as it typically provides better performance. Position the microphone closer to the speaker, and avoid moving or touching the device to minimize unwanted background noise.

Note: Muting your microphone within the call application does not affect the microphone's audio stream for Spark. For instance, your audio will be transcribed if you mute yourself on a platform like Zoom but continue speaking on the phone while others are conversing in the meeting. In such cases, we recommend pausing the transcription if you need to take a quick call outside the meeting.

Create +AI Meeting Note

To start a transcription, press Start Transcription from a Meeting pop-up or start an Ad-Hoc Meeting manually.

Also, Start Transcription by opening the Meeting Notes section from a sidebar and clicking on the icon. Additionally, you can Start Transcription from Agenda.

To Start Transcription from the Command Center, press CMD + Option + R for MacOS and Ctrl + Option + R for Windows.

When starting an unscheduled meeting, Spark will detect it and suggest starting transcription. If you save a Meeting Note from such a meeting, the past event will be automatically added to your Calendar.

Pause the transcription when needed. After finishing the transcription, it will be automatically saved in the Meeting Notes section.

In this section, you can add Notes, customize your +AI Summary, search for information, and go through the Transcript text. You can copy any Meting Note section and share it with other productivity tools.

Сlick on a Meeting Note title to rename it.

If you delete a Meeting Note, this action cannot be reversed.

To share a Meeting Note, open Command Center, and type Create a hyperlink to this conversation. Alternatively, press CMD + Shift + L for MacOS or Ctrl + Shift + L for Windows.

Afterward, the link icon will appear on the top right. Click on it to edit the link permissions.

You can share the link with everyone or just yourself or members of your Team. If needed, select Share Private Notes.