How to manage email overload on Mac

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How to manage email overload on Mac

If you spend a decent amount of time on the internet today, there’s a good chance that your email account is filled with thousands of emails. Unless you’re actively organizing the emails in your inbox and trying to deal with too many emails by blocking emails or prioritizing senders, your inbox probably has hundreds of dormant emails. The reality is that almost no one has the time and incentive to sit down and organize their email inbox, especially so with email service providers offering multiple gigabytes of storage. All this leads to an email overload, where your important emails will tend to get lost in all the email clutter.

In this guide, you’ll learn how to manage email overload on your Mac and how to reduce email clutter in the inbox by cultivating the good habit of actively archiving emails using Spark Mail app’s “Mark as Done” feature.

Download Spark for Free to get started with managing email overload on your Mac.

How to deal with too many emails on Mac?

If your email account is filled with too many emails that you’re finding hard to deal with, don’t worry. It’s easy to manage email overload on a Mac with Spark mail app. There are two different ways in which you can reduce the number of mails in your email account:

  1. Filter & block unwanted emails — Before you tackle the existing clutter of emails sitting in the inbox, it’s important to ensure that you don’t continue to receive unwanted emails. To do this, read how to block unwanted emails on a Mac.
  2. Archive the emails you no longer need — The obvious answer to managing email overload is to archive the ones you don’t need, so you’re only left with the emails you want to work with.

Unfortunately, archiving of emails is still a complicated concept that not everyone understands and most users choose to leave emails as is rather than archiving them. Here’s where Spark’s new Mark as Done feature comes in handy. It takes a complicated concept and turns it into a simplified approach that everyone is familiar with — treating your email inbox as a to-do list. The emails that you have to open, read, or reply, are items on your to-do list. When you’re done with an email, you can mark it as done so that it is moved away from your inbox, thereby reducing the clutter.

How to mark emails as done on Mac?

  1. If you haven’t already, download and install Spark mail app for Mac.
  2. Sign in with the email account you want to reduce the clutter in.
  3. Access your email inbox and open the email you want to mark as done.
  4. Tap on the Done button denoted by the ✓ (checkmark) icon at the top left. Alternatively, you can press the E keyboard shortcut.
  5. To mark multiple emails as done on your Mac, select multiple emails and press the E keyboard shortcut in Spark.

You can press Cmd + Z to undo the Mark as Done action on the last email and bring it back to the inbox. To learn more about marking emails as done in Spark, read our Help Center article here.

How to view the emails marked as Done in Spark?

Spark comes with a Toggle switch that, when enabled, shows you all the emails that you’ve marked as Done. The toggle is available at the top right of the window and once enabled, your inbox will show you a chronological list of all the emails you’ve received — both the Done and Not Done ones.

The Done toggle switch only toggles between the two views (Not Done / Done + Not Done) and does not affect or move any emails. If you’d like to separately see only those emails that you’ve marked as Done, simply open the Archive folder.

Download Spark for Free and switch to the best email app for Mac, iPhone, iPad, Android and Windows devices.