What happens when your well-crafted email goes unanswered? A follow-up email after no response can reignite the conversation and potentially prompt the response you've been waiting for. After all, we’re all busy and a polite reminder doesn’t go amiss. In this article, we'll explore the art of sending effective follow-up emails, with a focus on situations like job interviews and job applications. Plus, we'll provide sample templates and tips to help you master the art of follow-ups.

Keys to writing a follow-up email after no response

  • Be patient, but not passive: Generally, waiting about one week is considered polite. However, this timeline can vary depending on the context and urgency of your email.
  • Expressing understanding: Show empathy and understanding for the recipient's busy schedule or any possible oversight. Avoid sounding accusatory or impatient.
  • Restate your purpose: Clearly state the reason for your follow-up and the importance of the matter. Be concise and to the point.
  • Value proposition: Remind the recipient of the value or benefits they will gain by responding or taking action.
  • Call to Action: Include a clear call to action. This can be a request for a reply, a meeting, or additional information.
  • Professional tone: Maintain a polite and professional tone throughout the email. Avoid using demanding language or unnecessary urgency.

Samples for follow-up emails

Sample 1

Subject: Following up on my application for [Job Position]

Dear [Hiring Manager's Name],

I hope this message finds you well. I wanted to revisit my application for the [Job Position], at [Company]. I understand how busy you must be, and I appreciate the time you've already invested in reviewing applications.

My interest in joining [Company] remains high, and I believe my skills in [Key Skill/Experience] align perfectly with the requirements of the position. If there are any additional materials or information you require from me to move forward, please let me know.

Thank you for considering my application.
Warm regards,
[Your Name]

Sample 2

Subject: Revisiting our conversation

Dear [Recipient's Name],

I hope you're doing well. I understand that you have a busy schedule, but just I wanted to circle back to our recent conversation regarding [Topic].

If you've had a chance to think about our discussion, I'd love to hear your thoughts or any questions you might have.

Looking forward to your response, whenever it's convenient for you.

Warm regards,
[Your Name]

Sending a follow-up email after no response is not only a courteous gesture but also a strategic move in your professional communication toolkit. By following the tips and using the provided templates, you can increase the chances of getting the response you seek. Remember, persistence and patience are your allies in the world of follow-up emails. Whether you're waiting for a job interview response or seeking to reignite a business discussion, a well-crafted follow-up email can be the catalyst for moving your goals forward.