An AI email assistant is an essential tool for professionals seeking to optimize time and reduce repetitive email tasks. These assistants leverage the leap in large language modeling to offer smart writing suggestions, correct grammar, rephrase for clarity, and ensure a polished tone. With Spark +AI you can overcome writer’s block, benefit from improved email quality, and achieve polished communications all around.
Spark +AI is a game-changer for efficiently handling repetitive tasks and crafting professional, friendly emails. Streamlining email tasks increases productivity, eliminates unnecessary details, and reduces time spent on mundane emails. In this article, you’ll find countless tips on how to optimize Spark +AI tools, plus the type of prompts that produce the best results.
Get the most out of Spark +AI with our prompt guide.
+AI My Writing Style
My Writing Style helps you draft emails in your unique tone, making Spark +AI a more personal and efficient writing assistant. It matches your preferred greetings, sign-offs, email pacing, and commonly used terms - especially useful if you work in a technical field or have favored expressions.
By default, Spark uses a pre-selected tone and length, but you can enable My Writing Style anytime in Settings or Onboarding. When activated, it analyzes a few recent emails (ideally over 300 characters), learns your style, and applies it to all new drafts, following Azure OpenAI’s privacy standards. You can review or update these sample emails in Spark +AI -> Writing Assistant -> My Writing Style Settings.
This update ensures My Writing Style captures the unique way you express yourself, helping you sound authentic in every email, even during busy times. The AI-generated drafts will reflect your voice right from the start, reducing your need to edit and saving you valuable time.
+AI Summary
Managing your email inbox can feel overwhelming, especially with lengthy messages and extensive threads. To help, we’ve created +AI Summary, which condenses long emails and threads into clear, concise insights, highlighting key points and actions in an instant. You can also customize your preferred summary style in Settings.
For marketing and newsletter emails, +AI Summary distills the main takeaways, saving you from reading the entire content. You can stay updated on competitors and suppliers without spending much time, and you can get the gist of emails in other languages without needing full translations. You can even enable auto-summary for specific senders you know will benefit from this feature.
+AI Templates
Spark makes communication effortless with +AI Templates. No more repetitive typing or digging through old emails for references - your templates are saved and synced across all devices for easy access and consistency wherever you go. Crucially, with +AI your template structure and placeholders can automatically adapt when prompted to the context of the email you're replying to.
Streamline mass communications by eliminating copy-pasting from past emails. Spark +AI can suggest the best phrasing for your templates or help tailor responses based on incoming messages. This feature reduces stress, letting you avoid starting emails from scratch and making the process smooth and efficient.
+AI Meeting Notes
+AI Meeting Notes let users stay fully engaged in conversations as meetings are recorded, transcribed, and summarized by Spark. After you’re done with a meeting you can easily switch between Transcripts, +AI Summaries, and Notes tabs, eliminating the need for manual note-taking and ensuring no details are missed. By centralizing emails, meeting notes, and calendars in one place, +AI Meeting Notes keeps you focused on what matters, with key information always at hand.
This update empowers you to automate note-taking and follow-ups, freeing you to focus on strategic tasks. Managers can document discussions and action items more efficiently, optimizing team workflows. Recruiters benefit from streamlined candidate evaluations, while customer research teams can quickly gather insights, storing all interview transcripts and summaries in one place. +AI Meeting Notes makes manual note-taking a thing of the past, so you'll never miss a detail again.
How to get the most out of Spark +AI
We surveyed our users who made regular use of the Spark +AI tools to highlight their top benefits, and example prompts:
Generate a new email from scratch
Spark +AI helps to prevent writer's block and can construct the initial structure for complex emails, and you can take it from there. More precise prompts can help you with ideas, inspiration, and suggestions for curating and composing your emails. It helps you write faster, more effectively, and with better clarity. To generate a draft email for various purposes, use the following prompts:
- Write messages effortlessly – “Draft a message announcing the arrival of a new employee joining Team X at Company Y"
- Generate inquiries – “Draft a concise, professional cold email inquiring about potential cooperation opportunities and suggesting a meeting.”
- Request a meeting – “Draft an email asking X to schedule a meeting to discuss upcoming plans”
- Inquire about services – “Send a message to X to ask if they offer X service in my area and how they manage pricing”
- Introduce yourself – “Draft an introductory email for my manufacturing company to a client X, specifying that we want to purchase X tonnes of X product."
Generate a reply using context
Users mentioned that +AI in Spark Mail helps them save time when composing, replying to, and managing emails. By entering a short prompt in the prompt window, Spark +AI will generate a similar message but create an expanded professional version out of it based on the context of the initial email - it reduces the time taken to send emails and allows you to respond quickly. To reply or respond to an email with specific instructions or requirements, use the following prompts:
- Acknowledge emails quickly – “Thank you, I will respond by Friday”
- Agree diplomatically – “Tell John I don’t agree, but I’ll follow and commit”
- Confirm interest – “Reply we are interested and eager to cooperate, ask for next steps”
- Address customer concerns – “Reply to the customer as a store manager, apologize for any frustrations, and offer a solution to make it right”
- Show support with caution – “Reply to Joanna expressing excitement but mention three specific concerns, and offer help in finding the right solution”
Organizing and managing your time
Spark +AI aids users in keeping their users stay organized, reducing the annoyance and stress associated with responding to standard or repetitive emails. In the same instance as quick replies, by entering a short prompt in the prompt window, Spark +AI will create an expanded professional version out of it based on the context of the initial email To compose invitations, reply to meeting requests or announcements, use the following prompts:
- Set appointments easily – “Accept the proposal and suggest a call”
- Adjust meeting times – “Reply yes, but propose a different time on Tuesday”
- Create invitation messages – “Create an invitation message for the marketing team to a brainstorming session on topic X on Wednesday…”
- Express conditional interest – “Let them know I’m interested in principle but need more information on X or Y”
- Follow up on feedback – “Write an email to a group that provided feedback, mentioning specific feedback details”
- Send invites for special events – “Generate an invite for the Pastors Table business lunch with Ps. Phil Pringle at Cafe Zuidoost, 7th of June at 12 PM"
Write in an appropriate style
Users can type requests and let Spark +AI formalize their emails, ensuring you sound formal or more friendly, making communication more effective and impactful. In Settings, you can set your preferred tone, which will be used by default. You can specify a specific nuance of tone in the prompt window to adjust the composer's tone directly through additional pre-set options. You can also use “My Writing Style,” which will learn your unique writing style from your past emails and generate new drafts based on that knowledge, using your typical terminology and signoffs. To adapt the tones of your emails, add the following text to your prompts:
- Reply positively with familiarity – “Respond in a positive tone, keeping a friendly but professional style.”
- Agree amicably – “Create a positive email that aligns with the others in the email thread."
- Adjust tone slightly – “Reply and make it friendlier, but keep it professional.”
- Formalize tone – “Rephrase with a more formal tone.”
Refine an existing draft
AI assists users in proofreading emails, correcting grammar, and spelling, translating, and improving the overall quality of writing. While there's no dedicated translation tool in Spark right now, our users can type the prompt in the prompt window and specify the language needed. To proofread and make corrections to an email draft, use the following prompts:
- Polish content – “Make this message more polished.”
- Rephrase for clarity – “Rewrite this to enhance clarity with a friendly and professional tone.”
- Reformulate for readability – “Rephrase to improve readability and conciseness.”
- Translate text – "Translate this message to formal French”
Try Spark +AI - your personal email assistant
Explore Spark +AI and enhance your email productivity - maintain your personalized style, get instant summaries, and stay focused with automated Meeting Notes to come! Spark +AI is a suite of email assistance tools available as part of Spark Premium subscription and across all devices, with a 7-day free trial. Try Spark +AI today!
To activate Spark +AI, click on your user icon in the bottom left of the Spark app (or ⌘ and , ) to open Spark Settings, and select the Spark +AI section. Here you have the option to activate Spark +AI, Search with +AI, set up My Writing Style and +AI Commands, and activate Quick +AI Replies.
The Readdle Team 
