Whether you're heading on a much-needed vacation or simply stepping away from the office for a few days, setting up an "Out-of-Office" (OOO) email is a professional way to inform colleagues, clients, and contacts of your absence. Let's break down how to write an Out-of-Office email that communicates effectively and maintains your professionalism.
The basics of an Out-of-Office email
- Keep it clear and concise.
- Include the duration of your absence.
- Include the date of your return.
- Offer another contact or resource to assist during your absence.
- Set a reminder or timer to turn off your OOO.
If you're looking for a straightforward Out-of-Office email template, consider the following:
Subject: Out of Office
Thank you for reaching out. I am currently out of the office and will not be available from [start date] to [end date].
I will be checking my emails intermittently, but for urgent matters, please contact [alternative contact name] at [alternative contact email].
Thank you for your understanding, and I will respond to your email upon my return on [return date].
Taking a break? Here's a vacation email template:
Subject: On Vacation
I'm currently on vacation until [return date]. During this period, I will have limited access to my email.
For immediate assistance, please get in touch with [alternative contact name] at [alternative contact email].
Thank you for your patience, and I'll get back to you as soon as I can.
Extended leave template
For those taking a longer break or sabbatical, here's a sample Out-of-Office email:
Subject: Extended Leave of Absence
I'm writing to inform you that I will be on an extended leave starting from [start date]. I anticipate returning on [return date].
If you require assistance in my absence, please direct your inquiries to [alternative contact name] at [alternative contact email].
Thank you for your understanding, and I look forward to connecting once I'm back.
Update your Slack status
Before you go, don’t forget to set your "Out of Office" (OOO) status on Slack for seamless team collaboration. Here's why:
- An OOO status offers instant clarity, ensuring teammates don't wait on time-sensitive tasks.
- Opt for custom icons for a quick visual cue of your absence.
- By setting an expiry date, your colleagues can see when you will return to work
So whether you're searching for an Out-of-Office email template, vacation email message sample, or general Out-of-Office email examples, the key lies in clarity, brevity, and professionalism. With these templates in hand, you're set to communicate your absence effectively, ensuring a seamless experience for those reaching out to you.