How to write a salary counter-offer email

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The art of salary negotiation is a crucial and commonly overlooked skill to learn. This article aims to guide you through the intricacies of writing a successful counter-offer email, complete with samples to ensure you're equipped for your next salary discussion.

The basics of a salary counter-offer email

Before diving into the samples, it's vital to understand the essentials:

  • Be grateful: Always start by expressing gratitude for the job offer.
  • Be clear: Clearly specify your counter-offer and the rationale behind it.
  • Do your research: Base your counter-offer on industry standards, your experience, and the cost of living in your location.
  • Be ready to compromise: Negotiation is a two-way street; be open to meeting halfway.
  • Remain professional: Whether your negotiation is accepted or rejected, always maintain a positive and professional demeanor.

How to write a salary counter-offer email

Initiating the discussion requires tact. Here's a guideline:

Start with appreciation:

"Thank you for extending the offer for [position]. I'm excited about the opportunity to work with [Company Name]."

State your case:

"After careful consideration and based on [your research/the industry standard/cost of living], I believe a salary of [your counter offer] would better reflect my [experience/skillset/qualifications]."

Conclude positively:

"I'm eager to join [Company Name] and hope we can come to a mutually beneficial agreement. I appreciate your understanding and look forward to discussing this further."

Responding to a rejected salary negotiation email

Rejection is a possibility. In such cases, respond with grace:

"Thank you for considering my proposal. I understand the constraints and am still enthusiastic about joining the team."


Salary negotiation, though sometimes daunting, is an integral part of the job acceptance process. With the right approach, research, and tone, you can craft a counter-offer email that professionally and effectively communicates your worth. Remember, it's not just about the money; it's about valuing your skills and ensuring you're appropriately compensated.