A two weeks’ notice email is an official intimation to your employer that you are resigning from your current position and leaving the company. In most workplaces, serving two weeks’ notice is mandatory, while some workplaces require at least a month-long notice. It is a respectful and courteous way to exit your job and one of the last emails you’ll send at your current position, along with emails like goodbye emails to your coworkers. As a result, the email that you have to write for sending your Two Weeks’ Notice is one of the most important emails you have to write in your professional career.
Writing a two weeks’ notice email is not difficult, but it’s also very easy to make mistakes if you aren’t paying good attention. Let’s see how to write the perfect Two Weeks’ Notice email to your manager and what are some things to keep in mind.
Things to Remember When Writing a Two Weeks’ Notice Email
- Keep it Simple & Concise — A common mistake that people usually make when writing a two weeks’’s notice email is that they make it overly detailed and long. A Two Weeks’’s Notice is just the official intimation formality to your employer, and you don't need to go into the specifics about why you are resigning, where you’re headed to next, and what you plan to do. Simply state that you are resigning from your current position and that you’ll complete all formalities applicable in the workplace.
- Specify Your Last Working Day — You must explicitly mention the exact date which would be your last working day at the office. Without the date, it’s easy to get confused, and it makes the HR work more complicated. By mentioning your last working day, you have it on record that you’ll no longer be available after the said date and everyone is kept in the loop as well.
- Mention Any Pending Tasks — Make sure that you mention what are some of the tasks that you are currently working on, and what their status is. List down all the tasks that you’ll be taking care of before your departure, and highlight the ones that will need to be handed over to someone else.
- Describe Your Wrap-Up & Handover — If there are any pending tasks, briefly describe what actions you’ll be taking towards them. In most cases, here you will state which of your colleagues will be taking over the responsibility, or ask your supervisor to assign someone for you.
See also: Resignation Letter Email Template
Two Weeks’ Notice Template
Now that we’ve understood what to keep in mind when writing a Two Weeks’ Notice Email, let’s see an email example:
Subject: Resignation Letter – [Your Full Name]
Please accept this email as my formal resignation from my current position as [Your Designation] at [Name of your Workplace]. My last working day will be [exact date goes here], which is two weeks from today.
Over the next two weeks, I will make myself available to help with the transition and will be more than willing to bring my replacement up to speed and assisting them with all pending tasks.
It has been a pleasure working with you, and I am truly grateful for all the support you’ve shown towards me. I have gained very valuable experience during my time here.
[Your Full Name]
You can modify the above sample Two Weeks’ Notice email according to your needs before sending it out to your manager. We recommend using Spark Email, that provides you with email superpowers like templates, snoozes, email scheduling, and follow up reminders so you can enjoy working with your inbox.