A resignation letter email is one of the most important emails that we have to write in our professional careers. The resignation email is an official intimation to the supervisors or managers at your workplace about your decision to leave the company in the coming days. Depending on the existing HR policies at your workplace, you may need to send a two weeks' notice email or even longer in some cases.

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Sending a resignation letter is not a difficult thing to do, but it’s also easy to make silly mistakes if you don’t know how to write a resignation email. So before we jump onto the free sample resignation emails provided below, let us first understand some important things to remember when writing a resignation letter email.

How to Write a Resignation Email

  1. Keep it Simple & Concise — A common mistake that people usually make when writing a resignation email is that they make it overly detailed and long. A Resignation Letter Email is just the official intimation formality to your employer, and you do not need to go into the specifics about why you are resigning, where you’re headed to next, and what you plan to do. Simply state that you are resigning from your current position and that you’ll be completed all formalities applicable in the workplace.
  2. Specify Your Last Working Day — You must explicitly mention the exact date which would be your last working day at the office. Without the date, it’s easy to get confused, and it makes the HR work more complicated. By mentioning your last working day, you have it on record that you’ll no longer be available after the said date and everyone is kept in the loop as well.
  3. Describe Your Wrap-Up & Handover — If there are any pending tasks, briefly describe what actions you’ll be taking towards them. In most cases, here you will state which of your colleagues will be taking over the responsibility, or ask your supervisor to assign someone for you.

With that in mind, here are some examples of resignation letter emails. Feel free to download these free email templates about resignation letter emails and modify them to your liking. We recommend using Spark to send out these emails so that you can empower yourself with powerful features like templates, snoozes, email scheduling, and follow up reminders and enjoy working with your inbox.

Example A: Simple Resignation Letter Email

This simple template can be used in most cases where you have to send out a resignation email, especially at workplaces where your supervisor usually maintains a casual environment in the workplace.

Subject: Resignation Letter — [Your Full Name]

Dear [...],

As briefly discussed with you earlier today, please accept this email as my formal notice of resignation from my position as [Your Designation] at [Name of your Workplace]. As per the existing HR policies, I will continue to work for the company for the next [#] days, with the last day of my employment being [Exact Date].

Over the next [period], I will make myself available to help with the transition and will be more than willing to bring my replacement up to speed and assisting them with all pending tasks.

It has been a pleasure working with you, and I am truly grateful for all the support you’ve shown towards me. I have gained very valuable experience during my time here.

Thank you.

[Your Full Name]

Example B: Formal Resignation Letter Email

This formal resignation email template can be used when your supervisor is usually strict or maintains a rigid & professional demeanor in the office.

Subject: Resignation Letter — [Your Full Name]

Hello [...],

Kindly accept this letter as notice of my resignation from the position of [Job Title] at [Your Company Name].

As per the terms of my employment contract, I will continue to work for the company for the next [Your Notice Period in Days], with the last day of my employment being [Date]. I will be available to assist my replacement with any pending tasks as well as the transition.

Thank you.

Yours sincerely,
[Your Name]

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