A large part of our busy lives is spent at our workplace, where we talk, interact, and spend time with many different coworkers every day. The longer we are employed in a company, the more friends and acquaintances we tend to make, often across different departments. Over the years, our coworkers become an integral part of our work lives and thus, when it’s time to bid adieu to the workplace, it’s only natural that you say goodbye to your coworkers as well.
For our close friends and teammates, we usually make our goodbyes personal. But for everyone else in the workplace, a goodbye email sent to coworkers is considered as a good practice. A goodbye email to your colleagues and office acquaintances not only informs everyone about your departure but also helps you convey important messages and allows you to leave your contact details in case anyone wants to reach out to you. It is a short, concise and informal farewell message from you to others in the office. Here are some important tips on how to draft a goodbye email to your coworkers on your last working day.
Tips on How to Write a Goodbye Email to Coworkers after Resignation
1. Keep your Manager or HR in the loop
Before you send out the goodbye emails to your colleagues at work, it is always a good idea to let your HR or Manager know. By giving them a heads up, you’re not only avoiding catching them off guard, but they’ll also offer some tips & advice to you for the goodbye emails.
2. Keep it concise — short & simple
A short, concise email has a much larger impact than a long, boring one. Use simple words to write your goodbye emails and convey your message without utilizing several long paragraphs.
3. Add your Contact Information
Your colleagues may want to keep in touch with you after your departure, so it’s always a good idea to leave your contact information at the end of the email. Almost every workplace has policies that involve disabling your work email account after you leave, so make sure you mention your personal email account for anyone to reach you.
4. Be positive & say thank you
Your goodbye email should leave a lasting impression on anyone who reads it, and so, you should keep it positive and light-hearted. Say thank you to everyone who has been helpful or has been a mentor to you, and express gratitude wherever possible.
Goodbye Email Templates
Here are some free email templates for writing a goodbye email to coworkers. Feel free to download these templates and modify them to your liking.
Example 1: Informal Goodbye Email to Colleagues & Teammates
Subject: It’s time for goodbyes, my friends
As you may already know, this is my last working week at [Name of your Workplace]. After [#] years at this organization, I have decided to move onto the next phase of my professional career. While I’m very excited about where I’m going, I’m just as equally sad to be saying goodbyes to everyone here.
Working with you all has been a fantastic experience of my life, and I’d like to take this opportunity to thank all of you for the love, support, and co-operation that you’ve extended towards me. The last few years have been amazing — both professionally & socially — and I’ll cherish all the moments and memories I’ve made along the way. I plan to spend the next couple of months taking a break & traveling through the country-side, before starting the next professional journey.
My personal contact details are as follows:
Please feel free to contact me in case you need anything. I look forward to keeping in touch with you all and I hope to catch up with everyone soon. Here’s wishing everyone all the very best.
Thanks and regards,
[Your Full Name]
Example 2: Farewell Email to Managers
Subject: Farewell, and Thank You
As you’ve been aware for a while, I will be leaving [Name of your Workplace] at the end of this week. Like I’ve already discussed with you, this wasn’t an easy decision for me.
I want to take a moment to express my sincere gratitude and thank you for all the support you’ve extended towards me. Working with you all these years has been very rewarding, and you’ve been a great friend, a great manager, and more importantly a great mentor. There’s a lot that I have learned from you, all of which have shaped me to face newer challenges in my professional career.
I look forward to keeping in touch with you for years to come and will be happy to catch up with you whenever possible. My personal contact details are as follows:
Once again, thank you for all your love, support, and teachings over these years.
Best wishes to you and everyone at [Name of your Workplace].
[Your Full Name]
Example 3: Formal Goodbye Email to Clients
Subject: Leaving [Company Name]
I am writing to you today to inform you that I will be leaving my position as [Your Designation/Title] at [Name of your Workplace] at the end of this month. My official last working day is [...].
I wanted to let you know that I have enjoyed working together on all the different projects and clients such as yourself were some of the best perks of my job. Going forward, [Name of your successor] will be handling all your projects and I have CC’d them on this email.
If there is anything that needs my attention before my departure, please let me know. I will be available through my usual email ID, or you may contact me at my personal email address, which is [...].
[Your Full Name]
These three email templates for writing farewell emails to coworkers, managers, and clients should give you a good idea about how to write the perfect goodbye email.
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