Applying for a new job can often be a daunting task. You have likely spent several weeks searching for a job that fits your profile and skillset and the time has come to send across a job application email to the hiring manager. If you’re just starting your career or if this is the first job that you’ve had to apply for, you’re probably facing a bunch of questions. How do you write a job application email? How to write a good subject line in a job application? What are the contents of a job application email?
Don’t worry, we’re here to quell all your concerns and answer your queries about writing a job application email. Towards the end of this page, we’ve also provided you with a simple job application email template that you can download and use.
Before we take a look at the email example, here’s what you should know before writing a job application email.
How to Write a Good Job Application Email
When applying for a new job, it is very important to ensure that your job application email contains all the necessary details. Here’s what you need to keep in mind when composing a job application email:
1. A Good Subject Makes All the Difference
The subject line is easily the most common mistake that applicants make in their job application email. The email subject is the first thing the receiver is going to notice about your application, so it’s critical that you write a good and relevant subject. The Subject Line of the email must mention the position that you’re applying for. You should also avoid long and vague sentences in the subject line. If the position you’re applying for has a reference number, don’t forget to mention it too. For example, “John Sanders - Sr. Web Developer - #D3910” is a better subject line than “Applying for a Job at your Esteemed Organization.”
2. Use a Professional Email Address
There’s a very good chance that you created an email account very early as a teenager and are still using it today because it is tied to numerous accounts on websites. No matter how cool or hip you think your old email address is, you should never use it for your job application email. Always remember to use a professional email address, ideally once that includes your full name. Dump that firstname.lastname@example.org email you’ve been using for years and switch to something like email@example.com for all your job emails.
3. Keep it Formal & Concise
You are applying for a job that is going to shape your professional career, and you should obviously write a formal job application email. Everything from the greeting to the actual language of the email must be kept formal. Use “Hello,” instead of “Hey!” and avoid using emojis. Keep the content of the email to the point and don’t waste everyone’s time by writing long and irrelevant paragraphs.
4. Include Important Attachments
Any hiring manager or recruiter will only find your job application email relevant if it has all the relevant documents as attachments. Relevant documents include your CV, a cover letter, important certifications, etc.
When readying these files for attaching to the email, ensure that you rename them properly. For example, if your CV file attachment is named as "mycvdoc-2-finaldoc-1.docx", your email is probably going to be trashed. Instead, include your full name in the file name. The hiring manager receives hundreds of resumes, so naming the file as "firstname-lastname-cv.pdf" is a good idea.
Always use the PDF format to send your resume. In this article, you can learn how to convert documents to PDF.
Lastly, mention a list of the attachments towards the end of your email job application. This works as a ready reference for the hiring manager and makes it easy to locate a file.
To help you write the perfect Job Application Email to a hiring manager, we've prepared a free email template you can edit according to your needs. Read on to know how to send a job application email.
Example: Simple Job Application Email
Here is a simple job application email template that you can use to apply for a new job that you’ve been eyeing.
Subject: [Your Name] - [Job Position (Reference Number)]
I wish to apply for the position of [Name of the Position] that is listed on your website. The role and the responsibilities listed in the job description match my interests and skills. I believe that I’m a good candidate for this position.
I have attached my resume and cover letter for your perusal. I hope they can help you learn more about my background, my qualifications, and my experience.
Thank you for your valuable time. I’m optimistic that you’ll consider me for this role. I look forward to hearing from you about this job opportunity.
(1) Resume: your-name-resume.pdf
(2) Cover Letter: your-name-cover-letter.pdf
If you don’t hear back from the hiring manager with a response to your job application email, you can send them a follow-up after a few days. Getting reminded about follow-up emails is hard, but you can let Spark Email do all the heavy lifting for you.
With its Follow-Up Reminders feature, Spark Email automatically alerts you and reminds you to send a follow-up email if you don’t get a response by the date and time selected by you.
Spark Email has lots of other wonderful features to improve your email experience, and you’ll start loving email again in no time.
Get Spark Email for Free and start writing the perfect email for your Job Application.