Applying for a new job can often be a daunting task. If you’re just starting your career or if this is the first job that you’ve had to apply for, you’re probably facing a bunch of questions. In this guide, we'll answer your queries about writing a job application email. Towards the end of this page, we’ve also provided you with simple templates that you can use.

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How to Write a Good Job Application Email

When applying for a new job, it is very important to ensure that your job application email contains all the necessary details. Here’s what you need to keep in mind when composing your email:

1. Use a Professional Email Address

There’s a very good chance that you created an email account very early as a teenager and are still using it today because it is tied to numerous accounts on websites. No matter how cool or hip you think your old email address is, you should never use it for your application. Always remember to use a professional email address, ideally one that includes your full name. 

2. Keep it Formal and Concise

You are applying for a job that is going to shape your professional career, and you should obviously write a formal job application email. Everything from the greeting to the actual language of the email must be kept formal. Keep the content of the email to the point and don’t lose attention by writing long and irrelevant paragraphs.

3. Include Important Attachments

Any hiring manager or recruiter will only find your job application relevant if it has all the required documents as attachments. Relevant documents include your CV, a cover letter, important certifications, etc.

When readying these files for attaching to the email, ensure that you rename them properly. For example, if your CV file attachment is named as "mycvdoc-2-finaldoc-1.docx", your email is probably going to be trashed. Instead, include your full name in the file name. The hiring manager receives hundreds of resumes, so naming the file as "firstname-lastname-cv.pdf" is a good idea.

Always use the PDF format to send your resume. In this article, you can learn how to convert documents to PDF.

Tip: With Spark, you can create email templates on your iPhone, iPad, Android smartphone, and Mac.

To help you write the perfect application email to a hiring manager, we've prepared a free email template you can edit according to your needs.

Example: Simple Job Application Email

Here is a simple job application email template that you can use to apply for a new job that you’ve been eyeing.

Subject: [Your Name] - [Job Position (Reference Number)]

Hello [...],

I wish to apply for the position of [Name of the Position] that is listed on your website. The role and the responsibilities listed in the job description match my interests and skills. I believe that I’m a good candidate for this position.

I have attached my resume and cover letter for your attention. I hope they can help you learn more about my background, my qualifications, and my experience.

Thank you for your valuable time. I look forward to hearing from you about this job opportunity.


[Your Name]
[Your Address]
[Contact Number]

If you don’t hear back from the hiring manager with a response to your email, you can send them a follow-up after a few days. Getting reminded about follow-up emails is hard, but you can let Spark Email do all the heavy lifting for you.

Spark Email has lots of other wonderful features to improve your email experience, and you’ll start loving email again in no time.

Get Spark Email for Free and start writing the perfect email for your Job Application.