Applying for a new job can often feel overwhelming, especially if you are just starting your career or transitioning into a new field. Crafting a well-structured and professional email is a crucial step in the application process. This guide will help you write a clear and effective job application email, and at the end, you'll find an improved template you can use.
How to Write a Good Job Application Email
When applying for a job, your email should be well-organized, professional, and concise. Follow these key steps to ensure your application stands out.
1. Use a Professional Email Address
If you are still using an email address from your teenage years, now is the time to create a new one. A professional email address, ideally formatted as firstname.lastname@email.com, leaves a positive impression on hiring managers and recruiters.
2. Keep it Formal and Concise
Your job application email should maintain a formal tone. From the greeting to the closing, professionalism is key. Keep your message clear and concise, avoiding unnecessary details that could dilute the impact of your application.
3. Tailor your Cover Letter
Generic emails lack impact. Tailor your email to the specific company and job role. Mention why you are interested in the position and how your skills align with the job description.
4. Include Essential Attachments
To ensure your application is complete, attach the necessary documents, such as your resume, cover letter, and relevant certifications. Properly naming your files is just as important as attaching them. Use a format like:
- John_Doe_Resume.pdf
- John_Doe_Cover_Letter.pdf
Always send attachments in PDF format to maintain formatting across different devices and software. In this article, you can learn how to convert documents to PDF.
To help you write the perfect application email to a hiring manager, we've prepared a free email template you can edit according to your needs.
Example: Simple Job Application Email
Here is a simple job application email template that you can use to apply for a new job that you’ve been eyeing.
Subject: [Your Name] - [Job Position (Reference Number)]
Hello [...],
I wish to apply for the position of [Name of the Position] that is listed on your website. The responsibilities outlined in the job description align with my skills and experience, and I believe I would be a valuable addition to your team.
I have attached my resume and cover letter for your attention. I hope they can help you learn more about my background, my qualifications, and my experience.
Thank you for your valuable time. I look forward to hearing from you about this job opportunity.
Sincerely,
[Your Name]
If you don’t hear back from the hiring manager with a response to your email, you can send them a follow-up after a few days. Getting reminded about follow-up emails is hard, but you can let Spark Email do all the heavy lifting for you.
Spark Email has lots of other wonderful features to improve your email experience, and you’ll start loving email again in no time. Get Spark Email for Free and start writing the perfect email for your Job Application.