Congratulations! The job you’ve been trying to get is almost in your hands. All the hard work that you’ve put into the job application process to make sure everything was right has paid off. You spent several days polishing your cover letter to perfection and may have even used our free job application template to write your application email. Now, you have to accept and make it official!

On this page, we’ll help you learn how to respond to a job offer and what qualifies as a good job acceptance letter, and also provide you with a template to help you get started.

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How to Write a Good Job Acceptance Email

After being offered a job, you should prompt reply to inform your new employer about your acceptance of the role and responsibilities that come with the job. Here’s everything you should know about writing a good job acceptance email.

  • Express gratitude: Begin by thanking the hiring manager or recruitment team for the job offer. Show your appreciation for the opportunity and express your enthusiasm for joining the team.
  • Confirm your acceptance: Clearly state your formal acceptance of the job offer. Reiterate the job title and express your readiness for this new journey.
  • Clarify terms of employment: Confirm essential details like your work hours, salary, and the official start date. It's also a good time to mention any terms and conditions discussed during the interview process, such as health insurance benefits or specific work arrangements.
  • Address additional terms: If there were verbal agreements or discussions about perks and additional benefits, now is the time to get them in writing. Ensure all terms of employment are clearly stated and agreed upon.
  • Proofread: Before sending, review your email for any errors. A well-written, error-free email reflects your professionalism and attention to detail.

For your convenience, we’ve provided a free template to help craft your perfect job acceptance email. These can be copied and tailored to your specific needs. 

Tip: With Spark, you can create email templates on your iPhone, iPad, Android smartphone, and Mac.

Job Acceptance Template

Here is a template that you can use to accept a new job that you’ve been offered.

Subject: [Your Name] - Acceptance of Job Offer

Dear [...],

Thank you for offering me the position of [Name of Position] at [Name of Company]. I am delighted to accept your offer and very excited to begin this journey.

[As we have previously discussed / As stated in the offer letter], I accept my starting salary of [Salary] for this position. I also accept the terms and policies of the company as detailed in the offer letter.

Kindly let me know if there is any information or formalities that need to be done before joining. I’m available over the phone or email listed below.

Thank you, once again, for this opportunity that you have extended my way. I’m looking forward to joining the team at [Company Name].

[Your Name]

As you prepare for this new role, one of the things that you should consider is switching to an incredible email app that helps you get more work done and lets you bring sanity to your email inbox. Spark is a valuable tool to have with you as you begin this new job.

Get Spark Email for Free and start handling emails like a pro at your new job.