Congratulations! The job you’ve been eyeing and trying to get for a few weeks is now almost in your hands. All the hard work that you’ve put into the job application process to make sure everything was right has paid off. You spent several days polishing your cover letter to perfection and customized our free job application email template to write your application email. Now, you have to respond with a Job Acceptance Email and make it official.

A Job Acceptance Email officially notifies the employer about your intention to accept their job offer. It also helps you state, on the record, the terms, perks, and benefits of the job being offered — so that both parties are on the same page. On this page, we’ll help you learn how to respond to a job offer and what qualifies as a good job acceptance letter, and also provide you with a job acceptance email template to help you get started.

Love your email again
Spark lets you save time on email and gives you superpowers like snoozes and follow up reminders

How to Write a Good Job Acceptance Email

After being offered a job, you have to respond with a job acceptance letter informing your employer about your acceptance of the role & responsibilities that come with the job. Here’s everything you should know about writing a good job acceptance email.

  1. Write a clear and concise subject line that indicates what this email is about. Your email subject has to be professional. Don’t write a vague subject line that requires the recipient to open your email to get details.
  2. Express gratitude for having received the offer for the job and assure them of your best.
  3. State and agree to the terms of the employment that you’re getting into. Mention the role you’ll be taking up, the salary, the perks and benefits, and your start date. This ensures that both parties are on the same page.
  4. Proofread the email to ensure you haven’t made any mistakes. 

To help you write the perfect Job Acceptance Email to your hiring manager, here are some free templates to download and edit according to your needs. Read on to know how to send a job acceptance email:

Tip: With Spark, you can create email templates on your iPhone, iPad, Android smartphone, and Mac.

Example: Job Acceptance Email

Here is a job acceptance email template that you can use to accept a new job that you’ve been offered.

Subject: [Your Name] - Acceptance of Job Offer

Dear [...],

Thank you for offering me the position of [Name of Position] at [Name of Company]. I am delighted to accept your offer and very excited to begin this journey.

[As we have previous discussed / As stated in the offer letter], I accept my starting salary of [Salary] for this position. I understand that benefits will be made available to me after [X] days of employment. As agreed, I will be joining the company on [Date of Joining]. I also accept the terms and policies of the company as detailed in the offer letter.

Kindly let me know if there is any information or formalities that need to be done before joining. I’m available over the phone or email listed below.

Thank you, once again, for this opportunity that you have extended my way. I’m looking forward to joining the team at [Company Name].


[Your Name]
[Contact Number]
[Email Address]

With this Job Acceptance Email, you’ve just taken the first step towards this new job. As you prepare for this new role, one of the things that you should consider is switching to an incredible email app that helps you get more work done and lets you bring sanity to your email inbox. Spark is a valuable tool to have with you as you begin this new job.

Get Spark Email for Free and start handling emails like a pro at your new job.