How to write or respond: rejection email after an interview

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Navigating the professional landscape can be demanding, particularly when handling delicate situations like job rejections. Whether you're on the sending or receiving end of an interview rejection email, understanding the etiquette and best practices can pave the way for better interactions. In this article, we'll explore how to craft rejection emails and how to respond to them gracefully.

How to write a rejection email after an interview

For employers, delivering a rejection email after an interview requires sensitivity and tact:

  • Begin with appreciation: Always thank the candidate for their time and interest in the position.
  • Be direct but gentle: State the rejection upfront - 
    "After careful consideration, we've chosen to move forward with another candidate."
  • Provide constructive feedback: If appropriate and manageable, offer feedback about why they weren't the right fit. However, ensure it's constructive and doesn't leave them disheartened.
  • End Positively: Express hope that they'll apply for future roles or remain in touch.

How to respond to a job rejection email

Receiving a job rejection email can be disappointing, but it's essential to handle it with professionalism:

  • Stay professional: Avoid showing any negative emotions or expressing frustration.
  • Keep it brief: Your response doesn't need to be lengthy; a few lines will suffice.
  • Acknowledge gracefully: Thank the employer for their time and the opportunity to interview.
  • Seek feedback: If it wasn't provided, it's okay to ask for feedback to understand areas of improvement.
  • Express continued interest: If you're still keen on the company, let them know you'd be interested in future opportunities.

So whether you're sending a rejection email or responding to one, it's imperative to maintain professionalism and kindness. Rejections, while challenging, are a part of the professional journey. Handling them with grace can turn potentially negative experiences into opportunities for growth and networking.